Application Procedure

On-line Application

Thank you for your interest in the New Westminster School District International Education Program. If you are ready to begin, please visit the on-line application portal.

Please note the following application restrictions: 

  1. Please note that our program has reached capacity for all grades the 2022-2023 school year including January-February 2023. Thank you for your support.
  2. We are now accepting applications for the 2023-2024 school year for all grades. Elementary and middle please see #3 below.
  3. For elementary (Kindergarten to grade 5) and middle school (grades 6 to 8) for September 2023 please contact our office at iep@sd40.bc.ca regarding space availability before completing and submitting an application. 

Long-term Fee Schedule for the 2023-2024 School Year

Included below is the process that your application to our program will follow:

Submit Your Application On-Line

 

Letter of Offer: If your application is accepted, we will send you a Letter of Offer. The Letter of Offer will state the program you have been accepted into, the fees payable to the school, and instructions for payment. If you are not accepted, we will send you a Letter of Refusal.

 

Submit Payment: To confirm your place in the program, please pay the fee totals stated on your Letter of Offer. The convenience of Flywire payment services are offered through the application portals. Flywire provides competitive rates on bank fees and exchange rates while allowing you to track your payments from start to finish. Please kindly note that application fees must be submitted before your application will be reviewed.

 

Official Letter of Acceptance: When we receive your fees in full, we will send you an Official Letter of Acceptance.

 

Authorization to Study in Canada: If you are studying in Canada more than six months you will require a Study Permit. With the Official Letter of Acceptance, you can apply for a Study Permit at the Canadian Embassy or consulate nearest you. Students from visa exempt countries studying less than six months do not require a study permit but will require an eTA (Electronic Travel authorization). Students with a Study Permit will already have the eTA linked to their permit. Please consult with your agent or with the nearest Canadian consulate or embassy for the entry requirements to Canada for your country. Study in Canada as an International Student

 

Prepare to Come to New Westminster: When you have received your Study Permit (if required) and have completed the eTA it is time to prepare for life and school in New Westminster. We suggest that you view our Pre-Arrival Information to assist in your preparation.

 

Arrival and Orientation When you arrive in Canada and after you have completed Customs and Immigration you will be met by your host family at the airport. In the next few days you will begin our one-week Welcome and Orientation before regular school begins. All new high school students are required to attend orientation.

 

Required Documents for Application

Please prepare the documents listed below. Documents with an * may require time to consult with outside sources (schools, physicians and so on) before being able to complete the application.  The online application system will not allow you to complete your session if these documents are not included. All Documents must be in PDF or JPEG format and no more than 5MB in size.

  1. International Student Agreement

The parent(s) listed on the application are required to sign the agreement. Please download the International Student Agreement, sign and date it in ink.

Please scan and upload as a single document.

  1. Record of Grades*

We require the previous two years of academic records for the applicant, translated into English. For example, if a student is currently in Grade 9 please include the academic records for Grades 7 and 8.  Graduating students must submit original or certified true copies of courses for credit prior to starting school.  For the application process at this time, a photocopy is sufficient.

Please scan and upload as a single document.

  1. Passport Picture Page

If the applicant possesses a passport, please scan and upload the photo page.

Please scan and upload as a single document.

  1. Academic Reference Form*

Please request a teacher, school counselor, or Headmaster/Principal to complete and stamp the academic reference for the applicant. If a letter of reference is attached it should be on school letterhead.

Please scan and upload as a single document.

  1. Medical Reference Form*

Please request a physician to complete and stamp the medical information form for the applicant.  The medical form should include all medical conditions minor or major.

Please scan and upload as a single document.

  1. Immunization records*

Please complete the Immunization section by using the drop down menu and adding the dates when each vaccination was received.  A chart of vaccinations and their dates can also be uploaded. Please ensure that all records are translated into English.

Please scan and upload as a single document.

 

Additional Required Documents

  1. Custodianship Declaration Form – Custodian for Minor studying in Canada*

If the applicant will not be part of our homestay program, a custodian must be assigned. The custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Vancouver area.

Please scan and upload as a single document.

A copy of the completed and notarized custodial forms (pages 1&2) can be sent to our office at iep@sd40.bc.ca before the issue of a Letter of Acceptance (LOA).

  1. Course Selection Forms

If the applicant is applying to high school admission, please complete the course selection form. This form will be used by our school counselors for class scheduling.

This form is mandatory and must be submitted at the time of application.

Please scan and upload as a single document.

 

Additional Documents (suggested, but not required).

Please scan and upload as single documents.

  1. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in the New Westminster School District. It should outline their past studies, their interests and hobbies, and their future goals.
  2. Photo albums. Some students compile a photo album for the homestay placement process.
  3. Other documents. If you have other documents such as language test scores, please submit.

 

Please if you have any problems or questions regarding your application.